STEAM Hub 4 CISS

The STEAM Hub 4 CISS, “The Hub”, will be launched on January 31st, 2025. The first membership meeting which will resemble a constitutional assembly will be hosted by Chemeketa College at the Woodburn campus. It will be a working lunch with a delicious buffet.

Three main steps will be taken in this assembly. First the Bylaws of The Hub (after any amendments approved during the meeting) will be approved by the members, then we will proceed to electing the initial Board of Directors, and finally we will brainstorm about what future steps will be necessary for the well functioning of The Hub.

You can read the draft of the Bylaws below.

Science, Technology, Engineering, Arts and Math (STEAM) Hub for Creativity, Innovation, Sustainability and Stewardship (CISS).

STEAM Hub 4 CISS

Nonprofit 501(c)(3) registered in the State of Oregon (Registry number 228611299) and the IRS’s EIN 99-3847105.

Organization

Led by a Board of Directors who oversee operations and strategic direction, as stated below in the Bylaws, the STEAM Hub 4 CISS will have a President/Executive Director/Chief Executive Officer in charge of daily operations named by the Board of Directors.

Operations

Under supervision of the Board of Directors the President/Executive Director/Chief Executive Officer will oversee daily operations and will name a Secretary and Treasurer of the organization.

Financing will be based on donations, grants, usage fees, fundraising events and membership fees.

Mission Statement

The STEAM Hub 4 CIS² is an organization dedicated to forming leaders by promoting the use of Science, Technology, Engineering, Arts and Math among young people to improve their personal development and integration to a continuously changing society by means of supporting their creativity, innovation and developing skills in sustainability and stewardship.  

Vision

By providing a safe and nurturing environment the Hub will be a center for young people to develop the skills necessary for a full integration into society prepared for the challenges of a continuously changing world.

Core Values

Equity in education is necessary for a just society, therefore a basic value of the organization is that everybody must have the same opportunities.

Honesty and transparency are required for a functional society; therefore, the organization will strive to be open and transparent to all stakeholders.

Practices

The hub will allow members to use the facilities on their own schedule within prearranged calendars, organize events like book discussions, meet with old and new friends to develop organizational dynamics skills, and just to have fun.

Because if you are not having fun, you are doing it wrong!

Outcomes

Members of the hub will develop skills that allow them to navigate the intricacies of modern society by using their “out of school” time in a positive and productive way. There are two ways to assess these outcomes. One is to see members not getting in trouble and the other is to see members integrate productively into society. 

Bylaws

Of The STEAM Hub 4 CISS

ARTICLE I

NAME

The name of the organization is STEAM Hub 4 CISS, hereinafter referred to as “The Hub”. The Hub is organized in accordance with the Oregon Nonprofit Corporation Act, as amended, (Registry number 228611299). The Hub has not been formed for the making of any profit, or personal financial gain. The assets and income shall only be used to promote corporate purposes as described below. Nothing contained herein, however, shall be deemed to prohibit the payment of reasonable compensation to Directors, officers, employees, and independent contractors for services provided for The Hub’s benefit. This organization shall not perform any other activities not permitted to be carried on by an organization exempt from federal income tax. The Hub shall not endorse, contribute to, work for, or otherwise support (or oppose) a candidate for public office. As a nonprofit The Hub has been registered with the IRS as a 501(c)(3) tax-exempt organization with EIN 99-3847105.

The mission of The Hub is the following:

Collaborate with, coordinate with, and support educational, and other institutions, and families to enhance pre-college students’ knowledge of Science, Technology, Engineering, Arts, and Mathematics by providing a safe space, tutoring, mentoring, and life coaching; with the purpose of students’ development of Creativity, Innovation, Sustainability, and Stewardship (CISS).

The Hub is organized exclusively for the purposes pursuant to section 501(c)(3) of the Internal Revenue Code.

ARTICLE II

GOVERNANCE

Section 1. The organization will be governed by a Board of Directors, hereinafter referred to as “The Board”.

Section 2. The Board will name a Chair of The Board who will be responsible for the functioning of The Board. 

Section 3. The Board will name a President or Executive Director or Chief Executive Officer who will be in charge of the daily operation of the organization and will be accountable to The Board.

Section 4. The President/Executive Director will appoint a secretary of the organization.

Section 5. The President/Executive Director will appoint a Treasurer of the organization.

Section 6. The President/Executive Director, the secretary, and treasurer can be Directors in The Board.

ARTICLE III

BOARD OF DIRECTORS

Section 1. Number of Directors. The organization shall be managed by a The Board consisting of a minimum of 3 and a maximum of 15 Directors. The number of Directors can be changed by The Board during the annual meeting.

Section 2. Election and Term of Office. The directors shall be elected by the active members. Each Director shall serve a term of three (3) years. Directors can be elected for consecutive terms. In the case of the resignation of a Director, a new Director shall be elected by The Board.

Section 3. Conflict of Interest. In the determination of the quorum of the Directors, or in voting, any adverse interest of a Director shall be disclosed. If there is an adverse interest of a Director with a matter in discussion, the Director shall recuse him/herself from voting on that matter.

Section 4. Removal of a Board of Directors member. The Chair of The Board, or the President/Executive Director can ask The Board to remove a member of The Board. The removal of a member of The Board shall be made by vote of the majority of the members of The Board; also, a member of The Board can be removed by a signed petition of 25% of Active Members which will trigger a vote within the next 30 (thirty) days, and with at least 60% of active members will be immediately removed.

Section 5. Members of the Board can be officers of the organization.

ARTICLE IV

MEETINGS OF THE BOARD OF DIRECTORS

Section 1. Annual Meeting. An annual meeting of the Board shall be held once every calendar year for the purpose of electing Directors and for the transaction of such other business as may properly come before the meeting. The annual meeting shall be held at the time and place designated by The Board.

Section 2. Special meetings. Special meetings may be requested by the President/Executive Director/Chief Executive Officer or the Chair of The Board.

Section 3. Written notice of all meetings shall be provided under this section or as otherwise required by law. The notice shall state the place, date, and hour of the meeting. Such notice shall include the agenda for the meeting with all necessary documents and shall be mailed to all Directors of record at the address shown on the corporate books, at least 30 days prior to the meeting. Such notice shall be deemed effective when deposited in the U.S. Postal Service by certified mail.

Section 4. Place of meeting. Meetings shall be held at the organization headquarters unless otherwise stated in the notice. Unless the articles of incorporation or bylaws provide otherwise, The Board may permit any Director to participate in the regular or special meeting through the use of any means of communication by which all trustees participating may simultaneously hear each other during the meeting. A trustee participating in a meeting by this means shall be deemed to be present in person at the meeting.

Section 5. Quorum. A simple majority of Directors shall constitute a quorum meeting. In the absence of a quorum, the Directors may adjourn the meeting to another time without further notice. If a quorum is represented at the adjourned meeting any business may be transacted that might have been transacted at the meeting originally scheduled. The Directors present at a meeting represented by a quorum may continue to transact business until adjournment, even if the withdrawal of some Directors results in the representation of less than a quorum.

Section 6. Special committees of The Board. The Board may name some members of the Board as a special committee as it deems necessary.

ARTICLE V

OFFICERS AND EMPLOYEES

Section 1. Daily operations of the organization shall be managed by officers and employees

Section 2. The officers of the organization shall be The President/Executive Director/Chief Executive Officer, The Secretary, and The Treasurer.

Section 3. The Board can name other officers.

Section 4. With approval from The Board, the President/Executive Director/Chief Executive Officer can hire employees.

ARTICLE VI

PRESIDENT/EXECUTIVE DIRECTOR/CHIEF EXECUTIVE OFFICER (CEO)

Section 1. Election of The President/Executive Director/Chief Executive Officer. The President/Executive Director/Chief Executive Officer shall be named by The Board during a regular meeting, or a special meeting.

Section 2. Duration. The Board shall determine the term of function of the President/Executive Director/Chief Executive Officer.

Section 3. Duties and responsibilities of the President/Executive Director/Chief Executive Officer. The President/Executive Director/Chief Executive Officer shall be in charge of the daily operation of the organization. The President/Executive Director/Chief Executive Officer shall appoint the Secretary and the Treasurer of the organization.

ARTICLE VII

SECRETARY

Section 1. Appointment. The Secretary of the organization shall be appointed by the President/Executive Director.

Section 2. Responsibilities. The Secretary of the organization shall be in charge of all record keeping of the organization, including minutes of The Board meetings.

Section 3. Duration. The Secretary of the organization shall serve at the discretion of the President/Executive Director/Chief Executive Officer.

ARTICLE VIII

TREASURER

Section 1. Appointment. The Treasurer of the organization shall be appointed by the President/Executive Director/Chief Executive Officer.

Section 2. Responsibilities. The Treasurer shall oversee all financial transactions of the organization, manage bank accounts, receive payments, and pay compensations, salaries, stipends, and other expenses authorized by The Board and the President/Executive Director/Chief Executive Officer. The Treasurer shall oversee financial and budget planning, reporting, and book-keeping

Section 3. Duration. The Treasurer of the organization shall serve at the discretion of the President/Executive Director/Chief Executive Officer.

ARTICLE IX

COMPENSATION

Section 1. The Board, President/Executive Director/Chief Executive Officer, Secretary, and Treasures. The Board, by resolution, will fix the fees and other compensations. The Board, by resolution, will fix compensation for the Directors for their service as Directors and of the President/Executive Director/Chief Executive Officer, the Secretary, and the Treasurer.

Section 2. Employees of The Hub. The President/Executive Director will set the amount of compensation for all employees of the organization.

ARTICLE X

INDEMNIFICATION

Section 1. The Board. The members of The Board are not personally liable for any activity within the organization.

Section 2. President/Executive Director/Chief Executive Officer. The President/Executive Director/Chief Executive Officer shall make sure that The Hub has all necessary liability and indemnification insurance.

ARTICLE XI

MEMBERSHIP

Section 1. ACTIVE MEMBERS. Mentors, tutors, and those paying a membership fee.

Section 2. The fee for Active Members shall be established by The Board.

Section 3. STUDENT MEMBERS. Student membership will provide the privilege of use of facilities, access to tutors and mentors.

Section 4. STUDENT MEMBERS may not hold an elected position or serve as a voting member of the Board.

Section 5. STEDENT ORGANIZATION. Students can organize associations like a council or other specific based on the needs of students, but these organizations will not interfere with the proper management of The Hub.

Section 6. The fee for student membership will be set by The Board.

Section 7. PARTNER MEMBER. Other organizations may become partners when agreements and Memorandum of Understanding (MOU) are signed by the President/Executive Director/Chief Executive Officer in accordance with The Board. 

ARTICLE XII

AMENDMENT TO BYLAWS

Section 1. Review and modification of Bylaws. The Bylaws shall be revised every three years during a regular annual meeting of The Board. The Bylaws can be amended by the Board by a majority of a quorum vote during a regular or special meeting.

Section 2. Filing of the amendment. Amendments shall be added as an appendix to the Bylaws document in the file and communicated to the corresponding authorities within 10 days after the approval of the amendment.

ARTICLE XIII

DISSOLUTION OF THE ORGANIZATION

Section 1. The organization can be dissolved only by The Board during a special meeting convoked for that purpose.

Section 2. How assets will be distributed will be defined by The Board during the same meeting when the organization is dissolved.

Section 3. All assets of the organization shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for public purpose. Any such assets not disposed of shall be disposed of by a Court of Competent Jurisdiction of the county in which the principal office of the corporation is then located, exclusively for such purpose or to such organization or organizations, as said Court shall determine, which. Are organized and operated exclusively for such purpose.